For your Cubmaster, pack leader, or committee chair
You signed up to run a pack. Not to answer the same question nine times.
The calendar, the headcount, the reminders, the parent who needs to know whether it is cancelled if it rains. It all lands on one person, and never at a convenient hour. MemberCairn keeps the calendar current, gathers every parent question into one place instead of three inboxes, and tells you who is actually coming before you buy the hot dogs.
Your pack might call this job Cubmaster, Pack Leader or Committee Chair. Same work either way, and often the same person doing two of them.
What actually needs you today, and nothing else
Your month, every month
The program is the fun part.
Nobody takes this job for the logistics. But the logistics are what fills the evenings: republishing a calendar, guessing a headcount, and answering the same four questions in three different inboxes.
You publish the year’s calendar
How it goes now
A PDF from the planning meeting, printed once in September and out of date by October. The families who need the change most are the ones who never see it.
With MemberCairn
One calendar families add to the phone they already carry, updated in one place. Change a date and everyone has the new one.
How many are actually coming?
How it goes now
You ask for a headcount by email, get nine replies out of forty, buy for thirty, and forty-one show up. Or eleven do.
With MemberCairn
One link per family and a real count, with a waitlist when the campout fills and seats that reopen on their own when somebody drops. If there is a fee, it rides along on the same yes.
The same four questions, again
How it goes now
What time does it start, what do we bring, is it cancelled if it rains, is my kid in the right den. Three inboxes, answered by whoever saw it first, differently each time.
With MemberCairn
Every question lands in one place, and you assign who owns the reply so it gets answered once. On the Guide plan your AI assistant answers the routine ones itself and hands you only what needs a real person, thread attached.
Rain cancels the hike
How it goes now
You spend the evening trying to reach everyone who was counting on it, and you still miss two families who show up at the trailhead.
With MemberCairn
Cancel it once and the families who said yes are told right away, with a flag for anyone who already paid so nobody is quietly out $25.
What changes
The evenings come back.
One calendar, and it stays current
Put the year in once. Families add it to their own phone, so a moved pack meeting reaches them without a reprint. Import what you already have from a spreadsheet or another calendar instead of retyping it, and print a branded calendar for the families who want paper.
Free on every plan The calendar, the public listing, and the printable version are free on every plan.
Know who is coming
Turn on RSVPs and every family gets one link, no login. You get a real count and a per-family list of who is in, who is out, and who has not answered, plus automatic nudges as the date gets close so you are not the one asking again.
On the Guide plan RSVPs and reminders are free on every plan. On Guide your AI assistant also writes the invitation and gives you a plain-English read on the turnout before you commit to a headcount.
The questions get answered without you
Everything families send lands in one inbox instead of a personal account nobody else can reach. Routine questions get a real answer in your voice, at whatever hour they arrive. Anything that needs judgment gets handed to a person, and you can assign who owns the reply.
On the Guide plan The shared inbox is free on every plan. Guide adds your AI assistant answering the routine messages itself and drafting the rest for you to approve.
One message to everyone, or to one den
Send the reminder to the whole pack, a single den, or a handful of families, with handouts attached as simple links instead of heavy files that bounce. No hidden-copy mistakes, no exposed address lists, and the list stays current as your roster changes.
On paid plans Messaging everyone at once comes with the paid plans, which is also where leader sign-ins stop being capped, so the whole committee can work in it.
Why it always lands on you
The same few families do everything.
In a 2026 survey of PTO and PTA leaders, 97 percent said the same small group was doing most of the work. It holds whether the roster is a dozen families or two hundred: a big pack does not mean a big committee, it usually just means the same few people carrying more.
Nobody fixes that by recruiting harder. Volunteers do not step back because they stopped caring, they step back because the job has no edges: it is answered at 10pm, it lives in one person's personal inbox, and the only way to hand it over is to hand over a password.
So MemberCairn takes the parts that do not need a person, gives the parts that do to whoever owns them, and keeps all of it in the pack's account rather than yours. When you hand the pack off, you hand off an account, not a shoebox.
Questions we actually get
Cubmaster, pack leader, committee chair.
- I am the Cubmaster and the committee chair and a den leader. Which is this for?
- All of them, which is rather the point. Whether your committee is three people or thirty, everyone on it is wearing more than one hat. MemberCairn gives each person the part of the work they own, and the leaders who do not need a screen never have to open one.
- Does this replace Scoutbook?
- No. Advancement records stay in Scoutbook, where your council expects them, and MemberCairn does not track advancement or try to. It handles the parts Scoutbook has never touched: the calendar families actually see, the questions they send, the headcounts, and the money.
- What happens when I hand the pack off?
- That is the case this was built for. A pack loses its leaders on a five-year clock, because families age out. Everything lives in the pack’s account rather than one volunteer’s personal inbox, the next person gets their own sign-in, and you can export the whole thing at any time on any plan.
- How much setup is this?
- About ten minutes to start. You answer a few questions, and your site, inbox, calendar, and money collection are drafted for you to review. You are approving what it wrote, not filling in a database.
The rest of the committee
Nobody should be the only one who knows.
MemberCairn gives each person on the committee the part of the work they own, so the pack does not run on one volunteer's memory.
Recruiting Chair · New Member Coordinator · Membership Chair
You bring the families in
Take the sign-in on a phone, follow up the same evening, and keep every question answered until they are in.
See what changesTreasurer · Finance Chair
You handle the money
Collect dues and event fees online, see who still owes at a glance, and pay a volunteer back without chasing a receipt.
See what changesFree forever · no card to start
Get your evenings back.
Set your pack up in about ten minutes. The calendar, the shared inbox, RSVPs, and money collection are free forever, on every plan.
Answering families around the clock comes with the Guide plan. Messaging the whole pack at once, and unlimited leader sign-ins, come with the paid plans.
